District Technology Leaders – Whitley County

Posted on 22. Nov, 2013 by in District Technology Leadership Webcast

Webcast for District CIOs and education technology leaders. Each month we go to a different district. This month the webcast was conducted on November 19, 2013 at the Central Office, Whitley County Schools.

November 2013 Webcast for District Education


Please be aware that Web Page or Document links MAY NOTbe active or usable due to the amount of time since the creation of the document.  That includes internal as well as external links due to the migration of the KDE website two years ago.  Please feel free to use the search function at the new KDE webpage to search for any relevant documents.


Below is a complete written summary and digital copy (audio and video) of the November 19, 2013 webcast for District CIOs and Education Technology Leaders.  This month the webcast was conducted from Whitley County and Memorial High School.


You can get to both the Video and Audio links for this webcast through our webpage at:


The webcast is approximately 1:39 minutes.   The numbers in red below indicate the time stamp for discussion on the audio and video segment of the broadcast.




00:15  Introductions and district information:  From KDE we have David Couch, Phil Coleman Mike Leadingham, Chuck Austin, Robert Hackworth, and the KETS Engineer for Region 6 – Judy Evans.


David reminded theaudience that they can participate further by sending questions and answer polls using the using the GoSoapBox platform.


GoSoapBox session with the questions, discussions, and polls for this webcast can be found at:



From Whitley County we have Superintendent Scott Paul, Deputy Superintendent Paula Trickett, District Technology Coordinator Jill Roaden, Chief Financial Officer Lee Burke.


Jill also introduced her technology staff:  Network Manager Kevin Anderson, Communications Manager Jamie Fuson, Technology Assistants Debbie Paul and Teresa Hinkle and Technology Integration Specialist Tammy Baer.


The district website can be found at:


The Wikipedia entry for Whitley County can be found at:,_Kentucky


The district has created a 10 minute video giving an overview of the district’s4600 students in 10 schools and how they use technology in the district. It can be found at: The district has 2600 Intel workstations, 400 ipads, and 400 iMacs via the Kentucky Dataseam Initiative.  They have them in labs and in the classrooms.  Each class has a Smartboard and related equipment.


David also noted that the district Tell Survey results were high regarding the technology area.  The district placed a high priority on technology and the teachers have had the training in how to best use these technologies.


David also noted that the video clip reinforced Digital Citizenship for users of technology.  David was also interested if the district would be willing to share what they have created with others.


16:00  Gartner Conference overview:  Phil and Chuck related some of the highlights they observed while attending the conference.  Chuck goes to hear about Trends and the Challenges those trends place on IT organizations.  How do IT shops deal with pressures from the business side and the user side of the business?  How will the “Cloud” affect your core business?  How the “Mobile” revolution that is happening now will shape the core business?  How do the “Social” internet into your business and the data it creates?  How does IT continue to justify their value to the business?  IT shops need to be agile and be able to change as needed and manage those business needs.


Phil also had some comments/notes about the “Internet of Things”. It is not just robotics.  There are over 2 billion people using the internet for different applications.  As sensors are used more and more, people will be using the internet.


David noted that as sensors are used more there will be a better utilization of resources such as garbage trucks, buses, and the people that run/service/use those trucks and buses.


KDE is in the process of bringing together different data related systems and the need for that data to be as clean as possible.  IT leaders will be and need to be involved in that process.


IT leaders need to be a part of ongoing planning in everything that involves not just technology, but data as well.


New technologies such as the Learning Pad and similar devices that are built for the educational environment will be an important tool in the K-12 environment moving forward.  Another role is helping other leaders learn more and becoming more comfortable in understanding and knowing about technology.


44:08  Auditor of Public Accounts security audit results:  Robert Hackworth, KDE’s Chief Security Officer joined the conversation to discuss some key security audit results for the department and districts.   Bob welcomes questions from districts regarding the audit.


They have been shifting their focus from check box items such as passwords and basic security to include items of interest such as who has access to data and districts networks (internal – external), who can change settings on equipment, do you have internet connected HVAC systems or security systems?  Are password policies strong (8 characters plus)?  Are districts doing tests for vulnerabilities on the network?  Are roles for people who leave or change jobs internally updated?  Is there equipment that needs extra security (multi-function printers)?


Once a report comes back, senior leadership needs to know the results and need to participate in how deficiencies get corrected.


Developing policies for staff in the district – setting expectations of issues and risks are known by everyone in the district.  Trusting and educating the staff, letting them know why it is needed and consequences if policies are not followed are important as well.


If you have any questions please feel free to contact Robert Hackworth.


1:09:50  Upcoming Legislative Session:  David has sent out a MS Powerpoint presentation regarding KDE goals for the upcoming legislative session. Districts need to help get the word out to the legislators.  David reviewed the primary points and requests that districts review and use these key points in communicating with their legislators.


Question #2  Which one of the following is of the most concern to you if the district’s staff, teachers, and students could not have the item readily available with sufficient high-speed Internet access?


70% answered the question – On-line instructional content, tools, courses, and research.  Which is similar to the Superintendents poll for the Commissioner.


1:22:31  Technology Planning:  Mike wanted to remind districts that they need to complete their planning in regards to their submission of 470 forms into e-rate.  Districts also need to begin planning on using the ASSIST planning tool for the upcoming fiscal year.  We are in the process of piloting with 15 districts and all districts will need to start using the next fiscal year.


1:25:50  KIH-3 project:  Mike noted that we are starting pilots in Bourbon County and Berea Independent and will then start the rest of the state with a planned completion of June 2014.


1:29:35  Stilwell Award:  David announced that nominations are now open and please send them to David.  The winning nominees will be announced during the December webcast.


1:31:18  2013 Data Quality Campaign:  Kentucky came in 7th overall this year.  It can be found at:


1:32:28  Lync Best Practice Quick Reference Guide is now available on KDE website:

1:33:24  Question #3  Who in the district is overall responsible for data leadership, coordination and quality?


47% answered the CIO


31% answered Other


15% answered the Superintendent


7% answered No one



The next webcast will be on December 17th from Metcalfe County and Metcalfe County Middle School.


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